Joining Instructions

Key payment information

The Finance Office at Harper Adams University processes all payments relating to accommodation and tuition fees and is the first point of contact for students with any finance based questions. The information below gives a brief outline of the ways to pay and associated charges.

Tuition fees

Ways to pay

If you have applied for a Tuition Fee Loan from Student Finance, your fees will be paid directly to the University on your behalf. Please send a copy of your loan notification to the Finance Office as soon as you have received it.

If you are not taking out a loan, tuition fees need to be paid either on or before registration day. This can be done by cheque, credit/debit card or online at www.harper-adams.ac.uk/epayments Alternatively tuition fees can be paid in three instalments (on 13 October 2017, 15 January 2018 and 23 April 2018), by filling in the online application, which can be found at https://payments.harper-adams.ac.uk/open/  (this must be completed by 18 September 2017).

Liability

If, for whatever reason, the student decides to leave their course of study at a mid-point during the academic year, a proportion of the Tuition fee will still be chargeable. The following Tuition fee liability points apply:

  • Up to and including 6 October 2017 – no liability 
  • 7 October 2017 –15 January 2018 – 25% liability 
  • 16 January 2018 – 23 April 2018 – 50% liability 
  • 24 April 2018 – 6 July 2018 (end of academic year) – 100% liability 

If you have a Tuition Fee Loan we will adjust the loan amount to reflect the amount of fee chargeable at the withdrawal date. If fees are paid by another means the finance office will calculate what is owed (either by the student or is required to be returned by the University) and inform the student. The student must ensure that they have taken the necessary steps to ensure that their leaving date is correctly recorded (the withdrawal procedure is detailed in the Key Information pages and is available from the Registry)

Accommodation charges

Ways to pay

Your room deposit (£300) must be paid either on or before registration day. You can also choose to pay your entire accommodation charge either on or before registration day to receive a discount.

Payments made in advance or at registration can be made by cheque, credit/debit card or online at www.harper-adams.ac.uk/epayments

Alternatively fees can be paid in three instalments (on 13 October 2017, 15 January 2018 and 23 April 2018), by filling in the online application, which can be found at www.harper-adams.ac.uk/dd (this must be completed by 18 September 2017).

Liability

When a contract for accommodation is signed, the student is agreeing to lease the room for the entire academic year. If, for whatever reason, the student decides to leave on-campus accommodation prematurely and they have vacated their room and returned the keys to Student Services by 15 January 2018, they will be charged for the first term only. If they decide to leave after this date, they will remain liable for the full academic year charge.

Direct debits

If you have opted to pay for your accommodation (3 instalments) or tuition fees (1 instalment) by direct debit, you can expect the following termly collection dates for payments:

  • Collection 1 – 13 October 2017 (the full tuition fee will be taken on this date)
  • Collection 2 – 15 January 2018
  • Collection 3 – 23 April 2018

The bank account holder will receive an email detailing payments due for the entire academic year, please retain this email in the event of any queries.

FAQ

How soon can I pay?

You will receive an invoice no later than mid-September 2017 and payments can be made by cheque, credit/debit card or online at www.harper-adams.ac.uk/epayments

What is the quickest way to make payments on Registration day if I have not already paid in advance?

Finance staff will be available on Registration day to take a credit/debit card payment or you can make a payment online at www.harper-adams.ac.uk/epayments

When can I apply for a student loan?

You should apply for student finance as early as possible. You can contact Student Finance about your student loan on the following:

  • Student Finance England - 0300 100 0607
  • Student Finance Wales - 0300 200 4050
  • Student Finance Northern Ireland - 0300 100 0077
  • Student Awards Agency for Scotland - 0300 555 0505
I have applied for a student loan but haven’t heard anything?

You can contact the Student Financial Support Officer Andrea Whalley (based in Registry) via email: financialsupport@harper-adams.ac.uk or by phone 01952 815264. Please speak to a member of the finance team on registration day if your finance has not been finalised.

Will my maintenance loan be in my account on registration day?

No. It can take up to 5 working days for the money to arrive in your account, so it is advisable to ensure you have sufficient funds for the first 2 weeks of term available to you when you arrive.

Can I apply for any scholarships before the course starts?

NFU Mutual are offering a scholarship to students who will be studying an agricultural undergraduate course with elements of agri-business in autumn 2017. For further information please visit www.nfumutual.co.uk/undergrad. Please note, the closing date is 1 October 2017. You will be informed of further scholarship opportunities by the Development Trust Office when the course commences.

Any questions?

If you have any questions relating to payments, please do not hesitate to contact the Finance Office:

Email studentinvoicing@harper-adams.ac.uk
Telephone 01952 815214
Fax 01952 815029
Address Student Invoicing, Finance Office
  Harper Adams University
  Newport
  Shropshire
  TF10 8NB

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