Key Finance and Payment Information

The Finance Office at Harper Adams University processes all payments relating to accommodation and tuition fees and is the first point of contact for students with any finance-based questions.

The information below gives a brief outline of the ways to pay and associated charges.

Tuition fees

Ways to pay

If you have applied for a Tuition Fee Loan from Student Finance, your fees will be paid directly to the University on your behalf. Please send a copy of your letter of entitlement from Student Finance to the Finance Office as soon as you have received it. Please email to studentinvoicing@harper-adams.ac.uk with your student ID number. 

If you are not taking out a loan, University fees need to be paid either on or before registration day. You can pay online using a debit/credit card. Alternatively, University fees can be paid in three instalments (on 16 October 2023, 22 January 2024 and 6 May 2024, by setting up a recurring card payment  (this must be completed by the 15 September 2023).

Fee Liability

If, for whatever reason, the student decides to leave their course of study at a mid-point during the academic year, a proportion of the University fee will still be chargeable. The following University fee liability points apply:

• Up to and including 6 October 2023 – no liability 
• 7 October 2023 to 15 January 2024 – 25% liability 
• 16 January 2023 to 30 April 2024 – 50% liability 
• 1 May 2023 to 28 June 2024 (end of academic year) – 100% liability 

If you have a Tuition Fee Loan we will adjust the loan amount to reflect the amount of fee chargeable at the withdrawal date. If fees are paid by another means the finance office will calculate what is owed (either by the student or is required to be returned by the University) and inform the student. The student must ensure that they have taken the necessary steps to ensure that their leaving date is correctly recorded (the withdrawal procedure is detailed in the Key Information pages and is available from Student Records studentrecords@harper-adams.ac.uk )

Accommodation charges

Ways to pay

Your room deposit (£300) must be paid before registration day. You can also choose to pay your entire accommodation charge either on or before registration day to receive a discount alternatevely you may choose to pay in three termly instalments via recurring card payment (RCP) ( on 16 October 2023, 22 January 2024 and 6 May 2024) either option can be selected during the accommodation offer acceptance process.

Accommodation Liability

Whilst you will be invoiced for the whole licence agreement period charge at the commencement of your stay, you will have the option of paying in three instalments, which align with the start of each term, as detailed in your accommodation agreement. Should you leave the University prematurely, you will still be liable for accommodation charges as stated below, unless otherwise stated in your accommodation agreement:

• 24 September 2023 to 27 November 2023 - first term charge
• 28 November 2023 to 15 January 2024 - first term and Christmas period charge
• 16 January 2024 to 29 June 2024 (end of academic year) - full charge whole tenancy

Recurring card payments (RCP)

If you have opted to pay for your accommodation (3 instalments) or tuition fees (3 instalments) by RCP, you can expect the following termly collection dates for payments:

• Collection 1 – 16 October 2023 
• Collection 2 – 22 January 2024
• Collection 3 – 6 May 2024

The card holder will receive an email detailing payment due for the entire academic year, please retain this email in the event of any queries.