Graduation - Frequently asked questions | Harper Adams University
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Graduation

Frequently asked questions

It is the responsibility of the Graduands to read through all of the information relating to this year's graduation ceremonies, as given below.

Contact us

Graduation team
01952 815011
graduation@harper-adams.ac.uk

Registering to graduate

When and where are the graduation ceremonies?

There will be two ceremonies on Friday 21 September 2018 which will take place in a large marquee at Harper Adams University. The ceremony you will attend is determined by your programme of study.

How do I register to graduate?

Graduation registration closed on 31 July 2018, if you need any further information please contact graduation@harper-adams.ac.uk

Who is eligible to graduate?

Students in their final year of undergraduate and postgraduate programmes based at Harper Adams University, who have successfully passed all elements of their course of study. There are separate arrangements for Workforce Development programmes which are run in conjunction with employers.

If you are uncertain whether you are eligible to attend your graduation at this ceremony, please contact graduation@harper-adams.ac.uk.

What if I have unpaid fees?

If you have unpaid fees, unless you have reached an agreement with the Director of Finance, you will not be permitted to attend a graduation ceremony. Please contact the Finance Office for further information if you are in this position at studentinvoicing@harper-adams.ac.uk or on 01952 815214.

Can I defer my graduation ceremony?

No. If you qualify for your award but cannot attend this ceremony, your certificate will be sent to you by secure post. Please ensure the University has your correct postal address by emailing Student Records.

Which ceremony will I attend?
Morning ceremony

To commence at 11:10am on Friday 21 September 2018 for graduands from the following undergraduate courses:

  • Animals
  • Countryside, Environment and Wildlife
  • Engineering
  • Food
  • Veterinary Nursing
  • Veterinary Physiotherapy
  • Programmes run with Beijing University of Agriculture
  • Programme run with Huazhong Agricultural University

and for graduands from the following postgraduate Certificate, Diploma, Master of Science and cognate Master of Research degree courses:

  • Applied Mechatronics Engineering
  • Negotiated Studies (Engineering)
  • Veterinary Nursing
  • Veterinary Pharmacy
  • Veterinary Physiotherapy
  • Cognate PhD and MPhil awards as determined by Research Office and advised to individual graduands
Afternoon ceremony

To commence at 3:10pm on Friday 21 September 2018 for graduands from the following undergraduate courses:

  • Agriculture
  • Business and Agri-Food
  • Land and Property Management

and for graduands from the following postgraduate Certificate, Diploma, Master of Science and cognate Master of Research degree courses:

  • Agro-ecology
  • Aquaculture
  • Conservation and Forest Protection
  • Dairy Business Management
  • Ecological Applications
  • Entomology
  • Farm and Agri-Business Management
  • Food Industry Management
  • Forestry Management
  • Integrated Pest Management
  • International Agri-Business and Food Chain Management
  • Meat Business Management
  • Negotiated Studies (Crops)
  • Plant Pathology
  • Poultry Production
  • Precision Farming
  • Ruminant Nutrition
  • Rural Estate and Land Management, Rural Property Management and Agricultural Law
  • Sustainable Agriculture
  • Cognate PhD and MPhil awards as determined by Research Office and advised to individual graduands

  

Tickets for you and your guests

Do I need a ticket?

Yes. All graduands and guests will require a ticket each.

How do I book tickets?

Please note: booking for Graduation is now closed, for more information please contact graduation@harper-adams.ac.uk

Unfortunately we are unable to allocate tickets to those who have not registered by 31 July. This rule applies even if you do not know your final result by this date.

If you have registered to attend a ceremony without knowing your final result but do not subsequently pass all elements of your course of study, your name will be removed automatically from the ceremony attendance list.

If you have registered your intention to attend the ceremony and are subsequently unable to attend, please inform us via email graduation@harper-adams.ac.uk.

How do I collect my tickets?

Please ensure you bring your student ID and registration e-receipt to the Faccenda Centre group study rooms (ground floor) on graduation day in order that you can collect your tickets and those of your guests. Note that guests will not be able to collect tickets themselves; it is the responsibility of Graduands to pass tickets on to their guests. Please see the On graduation day section for ticket collection opening times.

How many guests can I bring?

Update (23/07/18): all additional tickets have now sold out.

Graduands are entitled to a maximum of two complimentary tickets for their guests which must be requested at time of registration. Once registration has closed at 17:00 on 31 July 2018, no further tickets can be allocated.

Should you wish for a third guest to attend, there are a total of 150 additional tickets available, per graduation ceremony, at a cost of £20 each. Graduands are limited to one additional guest ticket which will be allocated on a first come, first served basis, following payment via the online registration form. Please check that your registration e-receipt acknowledges your additional guest ticket.

Please note: No refunds for additional tickets will be processed if your plans change or if you fail to pass all elements of your course before graduation day.

Please note: Additional guest tickets will not permit entry to the separate Awards and Prize Giving presentations (which is by invitation only).

If you have booked guest tickets and your guests are subsequently unable to attend, please inform us via graduation@harper-adams.ac.uk.

I would like to bring 4 or more guests, so can you make an exception?

We understand that some Graduands will want to bring more than two guests, which is why we have offered the option, on a first come, first served basis, to purchase an additional, third, ticket. Unfortunately we cannot offer any tickets in excess of this as we have a limited capacity on campus and in the marquee. There are no exceptions and the ceremony will not be screened anywhere on campus.

Please encourage family and friends off-site to head to the Harper Adams website where they will be able to view your ceremony via a live-stream on the day. Recordings will be available online for the month following the ceremonies.

Are young children allowed to attend?

Minors are permitted to attend when seated with an accompanying adult, however, due to fire regulations and associated capacity limits, all guests, including babies and children, will require their own ticket from within a Graduand's allocation. Please ensure that, where a ticket is intended for a baby or child, this is mentioned in the additional information section of the online registration form.

Please note, however, that this is a ceremonial occasion and may not be suitable for young children. If a child becomes restless, in the interests of the enjoyment of all guests, the accompanying guest must be prepared to leave the marquee with the child, at the request of a steward. Stewards will seat all guests with children near the back of the marquee, adjacent to an exit, so as to cause minimum disruption to the ceremony should they need to leave.

What if I have disabled guests?

The University will endeavour to make seating, parking and other special arrangements (e.g. hearing loop) where requirements are detailed in the additional information section of the online registration form. You will hear from us approximately one week before your ceremony to discuss your request.

  

Preparing for graduation day

How do I book for my photograph to be taken?

If you wish to have a photograph taken in your academic dress, a photography service provided by Ede and Ravenscroft will be available for both single and family photographs between 08:00 and 19:00. Please be aware that at busier times (especially 12:30 - 14:30) you may have to queue.

To reduce your queuing time on graduation day, it is strongly recommended that you pre-register your details with Ede and Ravenscroft. Their website is now open for bookings and will close on Friday 14 September 2018. Pre-registering will allow you access to a dedicated fast-track queue on graduation day and you will also be entered into a prize draw to win a family photograph package worth £25. The prize winner will be drawn in the week leading up to graduation day and will be contacted directly by Ede and Ravenscroft.

Please note that the official photographers use mock scrolls for the photographs. Therefore, graduands can arrange for their photographs to be taken before collection of their actual certificate.

What should I wear?

Graduands should be smartly, but simply, dressed. Jeans, shorts and trainers are not appropriate. You should also note that you will be required to walk up a ramp onto the stage and then back down, so please take this into consideration when selecting shoes for the ceremony, particularly the height and stability of heels.

You should arrange to hire or purchase formal academic gowns from J Wippell & Co of Exeter to wear over your day wear. Your academic dress consists of a gown, hood and mortar board and there are specific Harper Adams University academic dress styles, which are bespoke for each award. The website is now open for bookings and will close on Friday 14 September 2018.

J P Wippell & Co will be on campus on graduation day to distribute gowns and assist Graduands with putting on their robes correctly.

Can I book accommodation on campus?

Bed and Breakfast will be available on campus for Graduands only on Thursday 20 and Friday 21 September 2018. You will be able to book online via this webpage from August 2018. For any queries relating to accommodation please email scco@harper-adams.ac.uk. NB: all bookings will need to be made online.

Book here

Please note: This is for Graduands only and not for their guests, and rooms are offered on a first come, first served basis.

If you or your guests wish to stay overnight in the local area, we have arranged some special rates for accommodation, as detailed below. Please contact the providers directly. Please note that we are unable to recommend or take responsibility for any off campus accommodation arrangements and that there are other providers in the area, including in and around Newport (such as The Swan at Forton and Premier Inn on the Newport bypass).

  • Holiday Inn, Telford
    £75 room only, £85 Bed and Breakfast (single occupancy, £10 additional charge for double occupancy). Quote Harper Adams Graduation when booking over the phone 01952 527000 or by email reservations@southwatereventgroup.com to receive these rates.
  • International Hotel, Telford
    £65 Bed and Breakfast including continental breakfast (single occupancy, £10 additional charge for double occupancy). Quote Harper Adams Graduation when booking over the phone 01952 527000 or by email reservations@southwatereventgroup.com to receive this rate.
  • Ramada, Ironbridge, Telford
    £65 room only, £75 Bed and Breakfast (single occupancy, £10 additional charge for double occupancy). Quote Harper Adams Graduation when booking over the phone 01952 527000 or by email reservations@southwatereventgroup.com to receive these rates.
  • Lilleshall National Sports & Conferencing Centre
    Apply online promotion code HARPER18 before choosing your room type to receive 10% off advertised rates - http://www.lilleshallnsc.co.uk/lilleshall/EVENTS_Conference_Accommodation

 

  

On graduation day

What time should I arrive?

Please ensure you arrive with sufficient time to complete necessary activities before your graduation ceremony (registration, robe collection, etc.). The table below will guide you through your graduation day:

    Morning ceremony Afternoon ceremony
Activity Location Time
Arrival   08:00-10:00 10:30-14:00
Ticket collection Faccenda Centre Foyer 08:00-10:20 10:30-14:20
Robe collection Sports Hall 08:00-10:20 10:45-14:20
Photography Photography Marquee 08:00-19:00
Graduands to take their seats Graduation Marquee 09:45-10:30 13:45-14:30
Guests to take their seats Graduation Marquee 09:45-11:00 13:45-15:00
Graduation ceremony Graduation Marquee 11:10-12:15 15:10-16:15
Refreshments for Graduands and ticketed guests Course-specific location. To be announced 12:15-13:30 16:15-17:30
RCVS Veterinary Nursing Declaration Ceremony and Awards and Prize giving presentation (by invitation) AEIC Lecture Theatre 13:00-14:00  
Awards and Prize giving presentation (by invitation) Weston Building 15:15-16:15 11:15-12:15
Certificate collection Temperton Room (M21) 13:00-17:30
Assignment and dissertation collection Assignment Office 09:00-17:00
Robe return Sports Hall By 19:00
Where should I park?

Please follow the instructions of marshals on the day who will direct your car as you arrive on campus. If you or your guests require accessible parking, please request this via the additional information section of the online registration form and follow the signs on the day.

Will I be able to get something to eat?

Please see below for the graduation day opening times of catering outlets on campus:

  • 07:30-09:00 - Main dining hall (breakfast only)
  • 08:00-15:00 - Costa Café
  • 08:00-15:00 - Kaldi café
  • 08:00-15:00 - Graze café
  • 08:00-17:00 - Photography marquee café

Light, complimentary refreshments will also be provided for Graduands and ticketed guests immediately following each ceremony.

Will the graduation ceremony still go ahead in wet weather?

Yes. If the wet weather affects key information we have previously communicated, we will let you know the changes when you collect your tickets. In the event of inclement weather, please encourage your guests to use all available areas to shelter and please bring your own umbrella! Please check the display screens around campus for information on the day.

Where do I sit?

All graduands are assigned a specific seat, in programme order.

Where do my guests sit?

Guests take their seats separately from graduands and are advised to do so in good time. Guest seating is not pre-assigned and fills very quickly. Please note that stewards will seat all guests with children near the back of the marquee, adjacent to an exit.

We will reserve seating for guests with disabilities where special requirements have been indicated in the additional information section of the online registration form. Please advise your guests to enter the marquee via the accessible entrance where they will be greeted by a steward and shown to their seats.

What happens if I am late for my ceremony?

We make best efforts to accommodate the late arrival of graduands, although, regrettably, once the proceedings have reached a certain point latecomers will not be admitted.

What happens during the ceremony?

There is a short musical introduction, procession of academic staff, welcome and address. Following this, a steward will lead graduands to the front of the marquee where they wait in line for their name to be announced. Once their name is called, graduands walk up a ramp, across to the centre of the stage where our Guest of Honour will shake their hand in celebration of their award. Graduands then continue across the stage and down a ramp before returning to their seat from the opposite end of the row from which they left.

After all awards have been announced and the Guest of Honour and Student Union President have addressed the congregation, the Chair of the Board of Governors closes the proceedings. The platform party then leaves the marquee, followed by the new graduates, led by stewards, and guests should follow promptly.

What happens when then ceremony is over?

Graduands and their guests will each receive complimentary light refreshments upon sight of their tickets. It is important that you and your guests make arrangements to meet guests following your ceremony at the refreshment venue specific to your course area, which will be shown on your Graduation Day campus map.

Please make sure that you vacate the area immediately surrounding the marquee promptly so that there is available space for others to exit the marquee behind you.

Will I receive my certificate on graduation day?

We will endeavour, although cannot guarantee, to distribute all certificates during the times specified in the On Graduation Day section. These are important documents and can only be collected by the recipient, who must show their student ID

If you attend the ceremony and forget to collect your certificate in person within the times set out, it can either:

  • be sent out to your registered home address by secure postage, after you have paid the cost for doing so (£20), or
  • be collected in person, by prior arrangement only, with the Examinations Office.

Please note: Occasionally, it has not proved possible to distribute all certificates on the day of the ceremony, due to the security conditions associated with the external production of the certificates, which are valuable documents. On such occasions, the certificates are sent by secure postage to the registered home address of each graduate, at the University's expense.

Can I buy commemorative merchandise?

The Students' Union will be running a stall on graduation day where you will be able to purchase SU merchandise. Please see the Students' Union website for more information.

 

Please note that all awards conferred in 2017/18 and the names of award recipients will be listed in the graduation programme. In addition, the graduation ceremonies will be filmed and streamed live on the Harper Adams University website. The recordings will be available online for the month following the ceremonies. If you have any queries or concerns regarding the above please let us know at graduation@harper-adams.ac.uk.

If you have any other questions please contact graduation@harper-adams.ac.uk or for urgent queries please call 01952 815011

  

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