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Please complete the form below so that we can plan for your arrival, prepare visitors passes and issue campus parking permits (if required):

Note: if you are attending an open day you DO NOT need to complete this form. Please complete the specific event registration form.

Contact information

For further information please contact:

University Reception
Telephone: +44 (0)1952 820280

Personal details

Visit details



Travel details

  • By registering, you agree to comply with the university's parking rules and to your vehicle registration being shared with parking enforcement as a vehicle authorised to park on campus. All vehicle details are stored securely in the parking system - you DO NOT need to display a printed permit.
  • If travelling in a hire car and you do not know the registration, please enter the words HIRE CAR instead of the car reg.
  • If your party is travelling in multiple cars please complete this form for each car, as all cars need to be registered for parking on campus.

Privacy information

As a visitor to the University, we will collect and process your Personal Data. This is used for two main purposes.

  1. For Security and Health and Safety purposes we need to know who has been on our premises and the purpose of their visit. This will allow us to know who has been on our premises for security purposes or in the event of an unforeseen event such as a fire alarm.
  2. Covid-19 track and trace. In the event of a person providing a positive result for Covid-19, the University may need to contact you in order to advise you to self-isolate or to get a Covid-19 test.

We will collect your name, car registration number, telephone number (preferably your mobile number) and if applicable, your company details. We may share this information with the NHS track and trace system or the local Health Authority Hub for track and trace purposes, in addition to departments within the University. Your personal data will not be used for Marketing purposes. It will be retained in a safe and secure manner, for a maximum of 2 year. If you log onto the University Wi-Fi system, be aware that this system may be used to provide your location for track and trace purposes.

The lawful basis for processing this information is as it is necessary for:

Performance of a contract; Processing is necessary for compliance with a legal obligation to which the controller is subject; Processing is necessary to protect the vital interests of the data subject or another person; Processing is necessary for the performance of a task carried out in the public interest.

Data Protection rights

Under GDPR and Data Protection Act 2018 you have rights in relation to your data. You have the right of access, rectification, erasure, and restriction on processing. To find out more about your rights or how your data is used contact the data protection officer on

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