General Information

Please complete the form below so that we can plan for your arrival, prepare visitors passes and issue campus parking permits (if required):

Note: if you are attending an open day you DO NOT need to complete this form. Please complete the specific event regsitration form.

Contact information

For further information please contact:

University Reception
Telephone: +44 (0)1952 820280
Email: reception@harper-adams.ac.uk

Personal details

Organisation/company

First name/given name

Last name

Confirm email

Contact telephone number

Your telephone number will only be used by the University in the event that we are required to contact you for Covid-19 track & trace. We may need to share your details with the NHS/ Local Health Hub track & trace.

Visit details

Arrival date

Expected arrival time :

Departure date

Expected departure time :

The name of the person you are visiting

Event/department you are attending (if applicable)

I will require Wi-Fi access during my visit

Visitors

Party size

Please enter the names of all visitors who will be attending the university with you:

Please indicate below if you, or any of your party, have any individual and access requirements e.g. blue badge parking space/loop system/materials in alternative formats:

Tick if you or a member of your party is likely to require assistance in order to evacuate a building in the event of an emergency, and a Personal Emergency Evacuation Plan can be put into place for the duration of your visit.

Tick to confirm you have read the Emergency Evacuation Procedures (PDF).

Travel details

I'll be driving to the campus and will require parking
I don't require parking

Please provide your car registration

By registering, you agree to comply with the university's parking rules and to your vehicle registration being shared with First Parking as a vehicle authorised to park on campus. All vehicle details are stored securely in the parking system - you DO NOT need to display a printed permit.
If travelling in a hire car and you do not know the registration, please enter the words HIRE CAR instead of the car reg.
If your party is travelling in multiple cars please complete this form for each car, as all cars need to be registered for parking on campus.

Privacy information

As a visitor to the University, we will collect and process your Personal Data. This is used for two main purposes.

For Security and Health and Safety purposes we need to know who has been on our premises and the purpose of their visit. This will allow us to know who has been on our premises for security purposes or in the event of an unforeseen event such as a fire alarm.
Covid-19 track and trace. In the event of a person providing a positive result for Covid-19, the University may need to contact you in order to advise you to self-isolate or to get a Covid-19 test.

We will collect your name, car registration number, telephone number (preferably your mobile number) and if applicable, your company details. We may share this information with the NHS track and trace system or the local Health Authority Hub for track and trace purposes, in addition to departments within the University. Your personal data will not be used for Marketing purposes. It will be retained in a safe and secure manner, for a maximum of 2 year. If you log onto the University Wi-Fi system, be aware that this system may be used to provide your location for track and trace purposes.

The lawful basis for processing this information are as it is necessary for:

Performance of a contract; Processing is necessary for compliance with a legal obligation to which the controller is subject; Processing is necessary to protect the vital interests of the data subject or another person; Processing is necessary for the performance of a task carried out in the public interest.

Data Protection rights

Under GDPR and Data Protection Act 2018 you have rights in relation to your data. You have the right of access, rectification, erasure and restriction on processing. To find out more about your rights or how your data is used contact the data protection officer on dpo@harper-admas.ac.uk