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    Publication Scheme

    Placement Agreement (including Health & Safety)

    Responsibilities of Harper Adams University

    • Provide information to the student on general health, safety and welfare prior to their placement.
    • Provide specialist advice and guidance for students with additional support needs.
    • Appoint a Placement Tutor.

    Responsibilities of the Placement Provider  

    • Provide support for the identification and implementation of a company project, the aims and objectives of which should be negotiated between the employer, the student and the placement tutor.
    • Provide regular feedback on the student’s performance and help them to improve their employability skills and attributes.
    • Provide as many opportunities for acquiring new skills as possible.
    • Ensure that accommodation for the student, where provided by the employer, meets basic hygiene and environmental standards.
    • Negotiate the terms of employment in advance and issuing the student with a contract of employment or detailed volunteer agreement. As appropriate to any employee on a fixed term contract, this would include details of disciplinary procedures.
    • Hold current Employers’ and Public Liability insurance for any student whether employee or volunteer and notify their insurers of the student’s name for their records where required to do so.
    • Comply with employers’ legal responsibilities under the Equality Act 2010 and operate and Equal Opportunities Policy.
    • Comply with data protection laws including the Data Protection Act 2018 and the General Data Protection Regulation (as amended or superseded from time to time) and guidance issued by the Information Commissioner’s Office.
    • Ensure that, where any students will be in contact with children and/or vulnerable adults, any DBS and other necessary checks and training are carried out.
    • Provide a full induction covering all areas of the business including health and safety.
    • Have relevant Health and Safety Policy in place and carry out risk assessments as relevant.
    • Report any accidents, incidents or near misses involving the student at work to the University.
    • Facilitate access to the student by the Placement Tutor (for the two reviews via MS Teams or face to face visit as appropriate) and support those three-way reviews with performance feedback including an employability score at the second review.
    • Notify the university where sickness absence on placement amounts to more than 15 days, or where a student is absent for two days without notifying the placement provider.
    • Provide feedback to the Placement Manager at the end of the placement period on how well the University has prepared students for placement, liaised with them in organising the placement period and supported the students whilst on placement.

    Responsibilities of the Student

    to the Placement Provider

    • Abide by all rules regarding health and safety requirements, and other practices and procedures of the placement organisation.
    • Carry out the work programme specified by the placement organisation under the supervision of the specified supervisor(s).
    • Inform the placement provider of any access or support needs that may require adjustments.
    • Report any concerns about health and safety at the placement to the placement provider.  

    to Harper Adams University

    • Attend all specified briefing sessions and access all provided information.
    • Inform Harper Adams of any personal factors (for example, health, disability, linguistic or cultural) that may affect the level of risk or may require adjustments.
    • Complete all reports and records required by Harper Adams.
    • Consult with Placement Manager prior to seeking any changes in the terms and duration of the placement.
    • Provide access to all records maintained during the placement to the Placement Tutor, Placement Manager or other staff, as requested, except where there is an issue of commercial confidentiality or national security.
    • Report any incidents in which they are involved or any additional health and safety concerns to Placement Manager and / or Placement Tutor.
    • Where a placement provider is UK based but the student will carry out any part of their placement period overseas, the student must inform Harper Adams Placement Office prior to going overseas.
    • Regularly check Harper Adams email during placement.
    • Maintain contact with the allocated Placement Tutor throughout the placement period and assist in the facilitation of the placement review points.  

    Employment with a close member of the student’s or student partner’s family, or in any other circumstance which will affect impartiality of relationships and assessment, is not normally permitted and such placements will not qualify as a placement period.

    By uploading placement details to Harper Adams University you accept the arrangements and responsibilities as set out above on behalf of the Placement Provider.

    Note: you can print this webpage to PDF so that you have a record of the agreement (Ctrl + P). 

    Last updated: 5th September 2023

    Suggested sources of information for employers regarding employment law, statements of employment,  working hours, breaks, holidays, wages, equality, disability, health and safety at work, insurance, etc. ACAS,, Health and Safety Executive


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