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    Undergraduate Joining Instructions

    Key Finance and Payment Information

    The Finance Office at Harper Adams University processes all payments relating to accommodation and tuition fees and is the first point of contact for students with any finance-based questions.

    The information below gives a brief outline of the ways to pay and associated charges.

    Tuition fees

    Ways to pay

    If you have applied for a Tuition Fee Loan from Student Finance, your fees will be paid directly to the University on your behalf. Once Student Finance has assessed your loan application you will receive a letter of entitlement which you will upload during the “NAME OF BOX” section of the online enrolment process.

    Undergraduates who are not in receipt of a Student Finance Tuition Fee Loan, your University Fees can be paid in full at the beginning of the year of study or in three termly instalments, by the deadlines given below. To request to pay termly, please access the payment gateway Harper Adams website / Finance and select your fees to be paid by Recurring Card Payment (RCP) using a debit/credit card.

    • 14th October 2024 – 34% due
    • 20th January 2025 – 33% due
    • 6th May 2025 – 33% due

    Fee Liability

    If, for whatever reason, you decide to leave your course of study at a mid-point during the academic year, a proportion of the University fees will still be chargeable. The following University fee liability points apply:

    • Up to and including 4 October 2024 – no liability 
    • 5 October 2024 to 24 January 2025 – 25% liability 
    • 25 January 2025 to 28 April 2025 – 50% liability 
    • 29 April 2025 to 27 June 2025 (end of academic year) – 100% liability 

    If you have a Tuition Fee Loan we will adjust the loan amount to reflect the amount of fee chargeable at the withdrawal date. If fees are paid by another means the Finance Office will calculate what is owed (either by you or is required to be returned by the University) and inform you. You must ensure that you have taken the necessary steps to ensure that your leaving date is correctly recorded. The withdrawal procedure is detailed in the Key Information pages and is available from Student Records studentrecords@harper-adams.ac.uk

    Accommodation charges

    Ways to pay

    Your room deposit (£300) must be paid before registration day. You can also choose to pay your entire accommodation charge either on or before registration day to receive a discount alternatively you may choose to pay in three termly instalments via recurring card payment (RCP) (on 14 October 2024, 20 January 2025 and 6 May 2025) either option can be selected during the accommodation offer acceptance process in late August. For any accommodation queries please email accommodationoffice@harper-adams.ac.uk

    Accommodation Liability

    Whilst you will be invoiced for the whole licence agreement period charge at the commencement of your stay, you will have the option of paying in three instalments, which align with the start of each term, as detailed in your accommodation agreement. Should you leave the University prematurely, you will still be liable for accommodation charges as stated below, unless otherwise stated in your accommodation agreement:

    • 22nd September 2024 – 1st December 2024: Liability up to 15th December 2024 (end of week 11)
    • 2nd December 2024 – 26th January 2025: Liability up to 26th January (week 13 including Christmas Vacation Period)
    • 27th January 2025 – 27th June 2025 (end of academic year): full charge for the whole tenancy  

    Recurring card payments (RCP)

    If you have opted to pay for your accommodation (3 instalments) or tuition fees (3 instalments) by RCP, you can expect the following termly collection dates for payments:

    • Collection 1 – 14 October 2024 
    • Collection 2 – 20 January 2025
    • Collection 3 – 6 May 2025

    The cardholder will receive an email detailing payment due for the entire academic year, please retain this email in the event of any queries.

    Frequently Asked Questions

    How soon can I pay?

    You will receive an invoice for tuition fees no later than October 2024 and payments can be made for tuition fees by credit/debit card or online at www.harper-adams.ac.uk/finance

    What is the quickest way to make payments on Registration day if I have not already paid in advance?

    Finance staff will be availableat drop-in sessions during Welcome Week to help  set up a recurring card payment or assist you to make a payment online.

    When can I apply for a student loan?

    You can now apply for Student Finance for courses starting in September 2024.

    You should try to do this as soon as possible as applications can take up to 8 weeks to be processed.

    I have applied for a student loan but haven’t heard anything?

    You can contact Student Records via email: studentrecords@harper-adams.ac.uk  or by telephone on 01952 815320. Members of the Student Records and Finance teams will be available to talk to at drop-in sessions during Welcome Week.

    Will my maintenance loan be in my account on registration day?

    No. It can take up to 5 working days for the money to arrive in your account, so it is advisable to ensure you have sufficient funds for the first 2 weeks of term available to you when you arrive.

    Can I apply for any scholarships before the course starts?

    You will be informed of further scholarship opportunities by the Development Trust Office when the course commences.

    Any questions?

    If you have any questions relating to payments, please do not hesitate to contact the Finance Office:

    Email income@harper-adams.ac.uk

    Telephone 01952 815214

    Address Student Invoicing, Finance Office, Harper Adams University, Newport, Shropshire TF10 8NB

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